Job description

Family owned Commercial Construction company in Bunnell looking for a Full Time Construction Office Assistant to assist Accounting Department & Estimating Department. Candidate MUST understand and have hands on experience with QuickBooks Enterprise Contractor Edition. Prior knowledge of construction practices preferred and Construction office experience is a Requirement. Candidate must be organized and be Detailed Oriented. (Attention to detail is critical).

Duties assigned by the Accounting manager and Company Owners with day to day operations including but not limited to:

• Answering the phone
• Credit Card Reconciliations
• Invoice Processing
• Posting payments and posting deposits
• Filing, copying and Excel spreadsheet management
• Excel Data Entry
• Submission of Pay Applications (Knowledge of how to complete an AIA Pay App)
• Project closeouts
• Typing and mailing NTO's
• Thorough knowledge of NOC's & COI's
• Booking hotel rooms / Home Rentals for Field Employees or other subcontractors when needed
• Company web page updates as well as social media postings and updates
• Candidate will also assist the Project Manager and Estimators with various duties throughout the day including but not limited to: Pricing updates, ITB follow ups through emails and/or phone calls, updating construction project notebooks, project board organization and updates, more as needed. (This position may entail learning estimating software such as Plan Swift in order to fully assist the Estimating Team)

We are looking for an ambitious, proactive individual. Must have a minimum of 2 years Construction Office Experience. Hours are Monday - Friday 8-5. Applicant must have excellent interpersonal communication skills, both written and verbal and be computer savy as well. Bi-Weekly salary pay.

Serious applicants only please. If you do not meet ALL requirements, please do not apply.

Applicant must be DRAMA free, must have own transportation and pass a drug test.

Pay based on experience- Starting Salary $37,500 + / yr based on bi-weekly hours of 40-50. Increase possible after 90 day probationary period. Direct Deposit. We offer Dental, Vision and Supplemental Insurance Benefits after 60 days of employment.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bunnell, FL 32110: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Quickbooks Enterprise: 2 years (Required)
• Construction office: 2 years (Required)
• Microsoft Excel: 1 year (Required)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: In person

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