Job description

Job Description
Under the supervision of the Motor Vehicle Supervisor, the Motor Vehicle Analyst performs complex clerical fiscal work involving receiving, receipting, recording and accounting for funds. Computation, collection and proper document compilation required for processing taxes, tags, titles, registration renewals and driver"s license. The employee in this position is frequently expected to act independently answering citizen inquires, identifying fraudulent documents, maintaining good working order in the office and providing courteous accurate, efficient customer service creating a favorable impression as a representative of the county. Job Duties
100.00% -
Answers the telephone and addresses questions and concerns from the public and/or directs the public to the correct department;
~ Communicates with State regarding taxpayer questions and concerns;
~ Sends lien holder notifications;
~ Processes antique billing and payments;
~ Processes commercial motor vehicle transactions;
~ Processes driver"s license electronic fund transfer to state;
~ Processes handicapped plates and placards;
~ Processes mail in and online payments for renewals and title work;
~ Processes motor vehicle refunds;
~ Processes driver"s licenses;
~ Processes lien releases;
~ Quotes tag and tax amounts;
~ Screens citizens for delinquent taxes;
~ Completes training required by the State to perform duties;
~ Uses a computer to enter information into an automated centralized accounting system and verifies accuracy of input; process information in accordance with state statutes, departmental policies and procedures;
~ Utilizes and interfaces information from multiple state and county software;
~ Handles, records and transfers large transactions and quantities of money, balancing accounts, drawers or both;
~ Balances on a daily basis; balances end-of-day reports and receipts and makes daily deposits;

~ Maintains and updates filing, mailing, database systems, and records, either manually or using computer-related software to update information;
~ Checks and verifies the input and source documents, may run necessary reports, prints reports, and prepares records;
~ Uses software to enter and produce correspondence, reports, tables, and financial schedules;
~ Completes research of items to determine appropriateness;
~ Scans documents into system;
~ Opens, sorts, and routes incoming mail, email, faxes; answers correspondence, and prepares outgoing mail;
~ Compiles, copies, sorts, and files records of office activities, business transactions, and other activities;
~ Performs other duties as deemed necessary or as required. Knowledge, Skills and Abilities
Clerk III - Treasurer - ~ Ability to be self-motivated and to function independently and perform under stressful situations;

~ Ability to establish and maintain effective working relationships with other employees;

~ Ability to operate a calculator, computer and other related office equipment and maintain complex detailed records;

~ Ability to reliably and predictably carry out duties;

~ Ability to express or exchange ideas by means of communication, convey and receive detailed or important information and instructions to and from the general public;

~ Ability to read and interpret documents such as State of Kansas guidelines, regulations, and applicable statutes, operating and maintenance instructions, and procedure manuals;

~ Ability to write routine reports and correspondence;

~ Ability to speak effectively before groups of customers or employees of an organization;
~ Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;

~ Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;

~ Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form;

~ Ability to deal with problems involving several concrete variables in standardized situations;

~ Knowledge of procedures and laws regarding tax collection;

~ Knowledge of general office practices and procedures, accounting and bookkeeping principles;

~ Knowledge of principles and processes for providing customer and personal services;

~ Skill in leadership.

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