ROLE AND PURPOSE:

Assist the Assistant Director of Accounting in performing general accounting procedures.
Perform general clerical duties related to cash receipts, general accounting entries, administrative activity fund, and campus accounting support.

QUALIFICATIONS:

Education/Certification:

• High School Diploma/GED from an accredited institution required.
• Two years of college coursework in accounting or related subjects preferred.
• Three years of general business/bookkeeping/clerical experience.
• Texas public school district experience preferred.

SPECIAL KNOWLEDGE AND SKILLS:

• Data entry
• Working knowledge of bookkeeping
• Excellent oral and written communication skills
• Proficiency in Excel spreadsheet applications
• Proficiency in Microsoft Word processing applications
• Ability to interact courteously and knowledgeably with internal and external customers of the District

MAJOR RESPONSIBILITIES AND DUTIES:

• Assist campus and departments with overseeing their activity fund budget.
• Process check requests and requisitions for the department.
• Submit monthly sales tax report.
• Process transactions for the district-level activity fund.
• Assist with posting general journal entries.
• Perform routine bookkeeping tasks, including simple arithmetic operations for the department.
• Assist in providing instructions to district staff regarding activity fund procedures.
• Assist with special projects and reports.
• Coordinating activity fund training
• Preparing/communicating/disseminating department procedures/manuals/etc.

OTHER DUTIES:

• Provide excellent customer service to all stakeholders.
• Answer incoming calls, take detailed messages, and route to appropriate staff.
• Liaise between departments, campus, and central office Finance and Operations.
• Prepare and copy/edit correspondence, forms, reports, etc., for the Activity Funds as needed.
• Maintain confidentiality of information.
• Keep informed of and comply with state and district policies and regulations concerning primary job functions

MISCELLANEOUS:

• Performs other duties as assigned

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment
• Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting
• Motion: Frequent walking
• Lifting: Regular light lifting and carrying (less than 15 pounds); occasional physical restraint of students to control behavior
• Environment: Work inside, may work outside
• Mental Demands: Maintain emotional control under stress; may work prolonged or irregular hours