Job description

Job Title: Business Office Manager

Department: Administration

Reports To: Executive Director

FLSA Status: Exempt

Location: Brookmeadows at Bluehills

Accounts Receivable/Resident Billing

· Produce and mail resident invoices according to schedule.

· Send rent increase and Level of Care change notifications in compliance with resident agreement notification periods.

· Cash receipts, cash management, general ledger accounting.

· Deposit rent checks by the next business day after receipt and input into accounting system within 24 hours of deposit.

· Maintain copy of deposit receipts and checks for each deposit.

· Monitor accounts receivable and communicate past due accounts to Executive Director. Apply late fees as appropriate.

· Lease Summary, Move-In/Move-Out Report, Average Residency.

· Maintain and update service fee riders with each change of status provided by SALSA or designee.

Accounts Payable

· Code invoices.

· Obtain necessary approvals from the Executive Director and applicable department heads.

· Maintain vendor contracts, current W-4 and files.

· Ensure compliance with taxation legislation.

Resident Satisfaction Surveys

· Mail to families and residents according to schedules.

Human Resources

· Order background checks, compile test results and advise when applicant has successfully completed pre-hire process.

· Process new hire paperwork and ensure accuracy and completeness.

· Work with department heads to identify open positions, advertise and interview potential candidates if appropriate.

· Provide all departments with personnel forms and/or packets.

· Develop and deliver monthly orientation for all new hires in accordance with State regulations and Cedarbrook Village policies and procedures.

Payroll

· Bi-weekly transmittal of payroll data to payroll service.

· Time clock administration.

· Employee Benefits/Support.

· With support of HR Consultant, administer all benefits to include health insurance and 401 (k) benefits.

· Order employee name tags (temporary and permanent).

*This job description is not exhaustive. Other duties and job responsibilities can be assigned by Executive Director as necessary*

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift

Ability to commute/relocate:

• Stoughton, MA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Office Management Experience?
• HR related experience?

Experience:

• Management: 1 year (Required)
• Leadership: 2 years (Required)

Work Location: In person

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