Job description

BOOKKEEPER/ADMINISTRATIVE ASSISTANT

We are a 501(c)(3) visual arts non-profit with first class gallery exhibits, classes and public programming, including 2 dynamic annual festivals. We are passionate about artist advocacy, arts education and public service. This position works directly with the Executive Director. We are looking for a motivated, positive person to fill the part-time position of Administrative Assistant/Bookkeeper. This position will volley back and forth between Quickbooks, databases, registrations, etc. and engaging with the public. The perfect candidate is able to multi-task, prioritize and move between these roles with ease.

Duties include:
· Bookkeeping
· Accounts receivable and vendor relations
· Financial reporting
· Payroll
· Paying monthly sales and payroll taxes
· Donor Database Management and correspondence
· Class registration
· Bulk Mailings
· Answering the phone and responding to Emails during Office Hours (currently Tues-Friday, 10-4)
·Help with events and programming as needed
· Purchase of office and programming supplies
· Website maintenance

Requirements:
· Proficiency and 2+ years experience with Quickbooks accounting software
· Experience and comfort with Microsoft Office applications, especially Excel
· Friendly and helpful demeanor with the public
· Willingness to learn and accomplish new skills and tasks
· Current driver’s license and means of transportation
· Must be organized and detail oriented
· Able to work some evenings and weekends as needed
· 2+ years experience working as a bookkeeper/office manager or related field

Preferred Qualifications:
· Knowledge of art, design or creative practices
· Experience with non-profit organizations
· Bachelor’s Degree
· Website maintenance experience, specifically with Wix

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Physical setting:

• Office

Ability to commute/relocate:

• Staunton, VA 24401: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Required)

Work Location: One location

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