Job description
GENERAL
The Assistant Project Manager (APM) will work together with the SAMES Project Team, Sub-Tier Contractors, Project Owners, and Los Alamos National Laboratory (LANL) personnel and Key Stakeholders throughout the Laboratory to ensure that project development, planning, and execution comply with requirements and result in excellent project delivery.
This position will assist in leading the SAMES project team to plan and execute activities including developing project scope, project exhibits, schedule, and budget baselines, identify, assess, and managing project risks. Perform confidence assessments to develop contingency and management reserve estimates. Identify personnel needs, develop project personnel, and evaluate their performance. Manage engineering, procurement, construction, and startup activities to deliver the project safely and within schedule and budget constraints. Serve as the focal point for internal and external project communications. to manage and control the total scope of services as defined in the Contract Documents while maintaining the profitability objectives of SAMES, Inc. This position may be assigned multiple projects to manage simultaneously and will be expected to direct, coordinate, and report on construction progress periodically. The APM will participate in project oversight from preconstruction to closeout.
ESSENTIAL DUTIES:
- Review and know the terms and conditions of all contracts awarded to SAMES as well as all contracts/purchase agreements SAMES awards.
- Review and assist with the development of project requirement documents:
- Scope of Work (Exhibit D).
- Environmental, Safety, and Health Requirements (Exhibit F).
- Security Requirements (Exhibit G).
- Quality Assurance Requirements (Exhibit H).
- Drawings & Plans.
- Specifications.
- Obtain all necessary permits and licenses.
- Creating, cost loading, manpower loading, updating, and maintaining the project schedule. Submit updates to LANL per the project requirements.
- Assist the Project Superintendent in quantifying and requisitioning supplies and materials.
- Prepare payment applications based on the approved schedule of values. Coordinate the percentage of completion with the Project Superintendent and the LANL Subcontractor Technical Representative (STR).
- Review and approval of Sub-Tier Contractor and Suppliers’ payment applications/invoices.
- Review and submission of project submittals. Creation and maintenance of project submittal logs.
- Submit requests for information (RFIs) and maintain and manage the RFI log.
- Submit non-conformance reports (NCRs) and maintain and manage the NCR log.
- Attending all applicable project meetings and project walk-throughs.
- Enforce the site quality control program and ES&H program by performing regular job walks and inspections.
- Provide proper written notification to LANL STR and Contract Administrator within 24 hours of any differing conditions that could result in project delays and/or additional costs.
- Assist with pricing, negotiating, and executing change orders with LANL, Sub-Tier Contractors, and Suppliers.
- Communicate with Sub-Tier Contractors and Suppliers on all aspects of the project. Give written notification when there are breaches of contract terms, specifically, failure to provide adequate manpower or equipment, failure to show, failure to meet schedule requirements, quality concerns, etc. Communication is vital, do not wait until the project is impacted to act.
- Assist with generating and submitting financial reports to management.
- Provide proper written notification to LANL STR and Contract Administrator ASAP of any project safety pauses, quality pauses, non-conformance discoveries, job site accidents/injuries, breaches of security, labor disputes, or emergencies on the project. Follow up on these matters by participating in all meetings, investigations, paperwork, etc. Lead a “lessons learned” session will all involved personnel.
- Review the Superintendent's daily reports, and verify that they are being completed daily even when work is not performed on the project. Verify that all the required information is being provided on the reports.
- Prepare internal and external reports pertaining to project status.
- Complete close-out requirements and work with the Superintendent to assure timely punch list completion.
- Manage any warranty work that arises during the warranty period.
- Comply with and enforce all governmental laws, policies, and regulations.
- Comply with all company policies and procedures.
- All other duties are assigned by management.
QUALIFICATIONS AND REQUIREMENTS:
- BS Degree in Construction Management, Architecture, Engineering, or related field (or equivalent experience).
- General knowledge of construction management processes means, and methods (including but not limited to contract documents, materials, equipment utilization, scheduling systems, productivity analysis, construction operations, budgeting, and cash flow).
- Knowledge of building products, construction details, and relevant rules, regulations, and quality standards.
- Proficient in the use of Microsoft Word, Excel Spreadsheets, Adobe Acrobat, locating information on the internet, etc. Proficient or trainable in the use of Primavera P6, Procore, QuickBooks, etc.
- Ability to analyze, manage, and mitigate risks.
- Competent in conflict and crisis management.
- Leadership and human resources management skills.
- Excellent time and management skills.
- Positive attitude.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge:
- Knowledge of the occupational hazards and safety precautions in operating equipment.
- Knowledge of the laws and local ordinances regulating the operation of vehicles.
- Ability to understand and carry out oral and written instructions.
- Ability to make minor repairs and adjustments and to service automotive equipment.
- Sufficient physical strength to perform heavy labor work. Knowledge of the effective operation of medium equipment.
- Knowledge of traffic and highway safety rules and regulations and of effective precautionary measures necessary to avoid accidents.
- Knowledge of the hazards involved in the use of medium equipment and of the safety precautions to be taken.
- Ability to understand and carry out general instructions relating to construction and maintenance operations.
- Ability to understand and follow oral and written instructions.
- Skills:
- Skills in the process of general traffic control maintenance.
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Talking to others to convey information effectively.
- Teaching others how to do something.
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
- Intermediate computer skills.
- Abilities:
- The ability to communicate information and ideas in speaking so others will understand.
- The ability to listen to and understand information and ideas through spoken words and sentences.
- Ability to understand and follow oral and written instructions.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
PHYSICAL REQUIREMENTS:
- Must have the use of sensory skills to effectively communicate and interact with other employees and customers by telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls.
- Physical capability to effectively use and operate various items of office-related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine.
- Significant standing, walking, moving, climbing, carrying, bending, kneeling, reaching, crawling, handling, sitting, pushing, and pulling.
- The employee must occasionally lift and/ or move up to 50 pounds.
SPECIAL REQUIREMENTS:
- Possession of a valid Driver’s License (Class C) is preferable as an acceptable driving record.
- Pre-employment drug screen and physical required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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