Administrative Support Professional I
Full Time
Tucson, AZ 85719
$24.00 - $30.75 an hour
Posted
Job description
Posting Number
req14615
Department
ALVSCE Dev and Almni Affrs
Department Website Link
https://alvsce.arizona.edu/
Location
Main Campus
Address
1140 E South Campus Dr, Tucson, AZ 85721 USA
Position Highlights
The Agriculture, Life and Veterinary Sciences and Cooperative Extension is hiring an Administrative Support Professional I. This position will provide administrative support for the Development and Alumni office and will report to the Alumni Relations Manager. The ideal candidate can manage a diverse workload with the ability to prioritize in a fast-paced environment. This position requires a high degree of professionalism, discretion, and organization; accuracy and attention to detail; use of good judgment; excellent communication and interpersonal skills; ability to set priorities and handle multiple projects; and a high degree of computer proficiency. This position works independently under general direction, keeps official records, recommend administrative policies, and interprets guidelines, procedures, policies, and practices. The administrative support professional I may have contact with high-level constituents requiring the use of business vocabulary, tact, discretion, and judgment.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Duties and Responsibilities:
Provide administrative support and assistance for the development and alumni office.
Organization of the office suite; coordinate calendars and meeting room schedules including facilities management requests, etc.
Process financial reports and transactions through the University including travel authorizations and reimbursements.
Process P-card transactions, order office supplies, etc.
Analyze data, budgetary expenditures including reconciliation of UA Foundation, UAZ and other expenses.
Compile records including gift acknowledgements, reports, letters, prepare reporting for Lynx updates.
Process gift transmittals/gift agreements and donations for multiple CALS units from receipt to completion with UA Foundation.
Basic website and digital newsletter updates and content editing.
Event support as needed including Homecoming and the Annual Awards Night.
Assist with paperwork necessary for establishing new gift funds and applicable record keeping.
Other duties as assigned.
Requires occasional evening and weekends.
Knowledge, Skills, and Abilities
Excellent knowledge of office and administrative procedures and policies.
Skills in developing and maintaining good working relationships.
Excellent writing and proof-reading skills.
Excellent knowledge of the Lynx Fundraising system.
Excellent knowledge of the UACCSS system.
Interpersonal communication skills, including written and oral communication.
Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.
Ability to effectively communicate. Knowledge of basic accounting.
Ability to coordinate marketing materials and department website.
Ability to handle multiple projects.
Ability to problem-solve and make decisions.
Ability to work independently and as part of a team.
Knowledge, Skills, and Abilities
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through experience required and up to 1 year of relevant work experience required.
Preferred Qualifications
FLSA
Non-Exempt
Full Time/Part Time
Part Time
Number of Hours Worked per Week
20
Job FTE
.50
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$24.00 - $30.75, DOE
Compensation Type
hourly rate
Grade
7
Career Stream and Level
PC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
5/1/2023
Expected End Date
Contact Information for Candidates
For more information please contact:
Kristen Fought
Manager, Alumni Relations for ALVSCE
kfought@arizona.edu
Kristen Fought
Manager, Alumni Relations for ALVSCE
kfought@arizona.edu
Open Date
4/28/2023
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
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