Ponte Vedra Beach, Florida
Full time
R7883
Administrative & Reception

TPC Sawgrass, located in Ponte Vedra Beach, Florida, is the birthplace of the TPC Network and the backdrop to PGA TOUR headquarters. Within the Mediterranean-Style, 77,000 square foot clubhouse, we provide our PGA TOUR Players, Families, Executives, Members and Guests with truly memorable culinary and service experiences in multiple dining outlets, beautifully appointed banquet and meeting spaces, and an expansive gallery. For the golf enthusiast, we provide a world class golf experience on either of our two PGA TOUR championship courses, including the famous Stadium Course, home to THE PLAYERS Championship. If you are looking to improve your game, our PGA TOUR's Performance Center offers lessons from the top PGA instructors in the industry as well as club fitting and fitness.

Tee up your career as a part of our team with the TPC Network!

We are seeking a well-organized, self-motivated Administrative professional to support the Agronomy Operations Center (AOC) at TPC Sawgrass, which maintains the infamous PLAYERS Stadium Course and is home to THE PLAYERS Championship.

You will be an essential part of our team, providing support to various departments, so a positive attitude and attention to detail are a must!

QUALIFICATIONS

Qualifications for this position are a high school diploma or equivalent education. Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions. Previous human resources and accounting experience desired.

RESPONSIBILITIES/DUTIES

Administrative Functions:

• Ensure that all employees, vendors and guests are greeted and welcomed in a professional and courteous manner.
• Provide administrative support to the Agronomy team which includes:

• Drafting and typing correspondence, special reports, presentations, and Statements of Work (SOW's).

• Answering phones and providing information to callers
• Receive, code, log and submit for payment for all invoices for the department.
• Responsible for reviewing/reconciling all month end budget reports. This includes a monthly phone call with Accounting Director to review errors and/or corrections.
• Enter yearly budget in Adaptive Planning system.
• Order and track uniform rentals.
• Order office supplies.
• Review and reconcile company credit card purchases using Concur.
• Open and distribute departmental mail as necessary.
  

Employee Related Functions:

• Act as a liaison between Agronomy Department and Talent & Culture at PGA TOUR Headquarters.
• Handle confidential and non-routine information. Be thoroughly versed in company policies, procedures, training programs and benefits and be able to communicate accurate information to employees.
• Process payroll and employee documents for all employees of the Agronomy Dept.
• Maintain records in accordance to retention policies.
• Be knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operations.
• Participate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, conducts reference checks and onboards new staff ensuring all new hire documents are completed.
• Conducts new employee orientations and ensures all employees complete company mandated training programs.
• Point of Contact for department interns - set up with housing, uniforms and completing onboarding process.
• Coordinate Workers' Compensation and general accident reports and related follow-up.
• PLAYERS Volunteer Coordinator for Agronomy. This responsibility includes ordering uniforms, organizing catering for 250 people for the week of the tournament, organizing housing & transportation of 100+ volunteers, track and collect sponsorship money.
• Special projects or other duties as assigned.
  

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus.

An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.

This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.

Travel

• Travel is not expected for this position

Work Schedule Expectations

• This position typically requires working standard business hours Monday through Friday with occasional weekends

Supervisory Responsibility

• This position has no direct supervisory responsibilities

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