Continuous

Under limited supervision, performs a variety of secretarial and routine administrative functions in the City Clerk's Office and for the City Attorney.

FLSA status: Non-Exempt.

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Prepares, composes, and types a variety of documents for the City Clerk's Office; reviews and responds to routine inquiries not requiring supervisory attention; answers questions and provides general and detailed information regarding department and City operations, policies, and procedures; researches and provides a variety of special reports and schedules; assists with preparation of materials for a variety of meetings; screens incoming telephone calls, letters, and visitors.

Serves as primary backup to the Customer Service Representatives and Deputy City Clerk.

Processes business licenses and maintains the business license module in Munis/Tyler
Assists with coordination of City electronic records management program.

Assists with the preparation of claim files, public information and record request responses.

Maintains and organizes department files and records; prepares and processes invoices, purchase orders, and requisitions to purchase equipment, supplies, and materials; schedules appointments; arranges meetings. completes and files a variety of standard reports; attends meetings, takes notes, and transcribes into minutes.

Provides secretarial support to the City Attorney to include preparation of correspondence and documents, transcription of letters, memos, and other documents; file maintenance; and administrative duties for the City Attorney.

Knowledge of:
Office management and administrative support practices and procedures.
City operations and functions.
General bookkeeping practices and procedures.
A variety of computer software, including word processing, spread sheet, and presentation applications.
Department goals, objectives, policies, procedures, codes, and regulations.

Skill in:
Researching, compiling, and preparing reports and related information.
Operating a variety of office equipment, including personal computer, computer terminal, calculator, telephone, copier, and FAX.
Typing 50 wpm.
Establishing and maintaining effective working relationships with City staff, outside agencies, and the public.
Preparing a variety of ordinances, resolutions, records, reports, and correspondence using appropriate formats.
Maintaining files and records.
Analyzing and interpreting policies and procedures.
Handling routine administrative matters to conserve the time of superior.
Maintaining confidential information.
English usage, spelling, grammar, and punctuation.

Administrative Secretary:

High school diploma or equivalent. Three (3) years experience in secretarial or other equivalent administrative work.

The City of Sierra Vista offers a comprehensive benefits package, which includes but is not limited to:

Medical Insurance City pays 100% of the health plan premium for employees.

Dental Insurance City pays 100% of the dental plan premium for employees.

Short-Term Disability City pays 100% of the short-term disability plan premium for employees.

Life Insurance City provides $50,000 in term life insurance with up to $250,000 in additional insurance available for purchase by the employee.

Other Benefits City offers vision insurance, AFLAC, Legal Shield, education assistance, and health club membership discount.

Retirement City of Sierra Vista participates in the Arizona State Retirement System (ASRS); a defined benefit plan. Mandatory employee contribution rate is currently 12.41%.

Police and Fire personnel participate in the Public Safety Personnel Retirement System (PSPRS). Mandatory employee contribution rate range is currently 7.65% - 11.65% depending on eligible tier with PSPRS.

All employees are eligible to participate in a voluntary deferred compensation plan.

Vacation Employees earn twelve vacation days per year, available for use after six months, with increases to accrual rates in five-year service increments.

Additional Time Off/Sick Leave Employees earn twelve paid sick days per year for use after one month.

Holidays Employees are provided twelve paid holidays per year.