State of New Hampshire Job Posting

Department of Transportation

Bureau of Bridge Design

7 Hazen Drive / Concord, NH

ADMINISTRATIVE SECRETARY

Labor Grade 14: $33,403.50 - $45,883.50

37.5 Hours per Week

Position #21310

The State of New Hampshire, Department of Transportation, Bureau of Bridge Design, has a full-time vacancy for an Administrative Secretary.

SUMMARY: To develop and monitor office management procedures for the Department of Transportation’s Bridge Design Bureau, including administrative support for Bureau staff.

MINIMUM QUALIFICATIONS:

Education: Associate's degree from an accredited institute of higher education or two years of college with a major study in secretarial science, business administration or computer science.

Experience: Two years of experience in a secretarial position involving supervisory, office management or administrative support experience. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: None required.

RECOMMENDED WORK TRAITS: Knowledge of business English. Knowledge of modern office practices and procedures. Knowledge of agency policies, rules, regulations, procedures, organization and function. Knowledge of principles of public administration. Ability to use a variety of office machines. Ability to transcribe complex material at a working rate of speed. Ability to properly compose a variety of correspondence with only general instructions. Ability to assign, direct and supervise the activities of subordinates. Ability to gather, assemble, correlate and analyze facts to identify existing or potential problems. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with other employees and the general public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

YOUR EXPERIENCE COUNTS

Under a recent change to the rules, an applicant's relevant experience now counts towards formal education degrees referenced below! See Per 405.1 .

18 Months of additional relevant experience = Associate's degree

36 Months of additional relevant experience = Bachelor's degree

54 Months of additional relevant experience = Master's degree

RESPONSIBILITIES:

Manages the clerical section of the Bureau of Bridge Design, including solving work related problems as necessary and recommends training needs and implements training procedures to facilitate the flow of work in that section. Responsible to answer Bureau phone and deliver messages to Bureau staff, as required.

Coordinates the implementation of agency policies and procedures, including conducting research, collecting data, and reporting results to agency staff. Develops and implements administrative procedures for Bureau to ensure the support activities necessary to meet project schedules are provided.

Composes and types responses to agencies, individuals and suppliers relative to financial expenditures, errors, and personnel matters for the Bureau.

Collects, enters and audits all data regarding leave records and personnel records. Coordinates with Bureau Administrator for payroll approval.

Monitors expenditures relating to the operating budget of the Bureau, apprising Bureau Administrator of on-going expenditures and balances.

Prepares budget requests, supervises fiscal record keeping and orders supplies, materials and equipment.

Prepares payment vouchers and receivables for all expenditures relating to the Bureau.

Maintains bridge project cost statistics and produces report on same for Bureau to be utilized by outside agencies.

Coordinates with Bureau staff regarding various reports, letters, and memorandums for presentation to Governor and Council and the Front Office using the Management Tracking System (MTS) for approval.

Coordinates Defensive Driving and Equal Employment Opportunity Programs, serves as Bureau's Workers Compensation agent.

Disclaimer Statement : The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

For additional information contact Loretta Girard Doughty, Administrator, at 603-271-2731 or at Bureau18@dot.nh.gov .

For assistance creating your talent profile or applying online, contact Krista Robichaud, Recruitment Specialist, at 603-271-8026 or at Krista.Robichaud@dot.nh.gov .

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected.

See this link for details on State-paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 14.53% of pay

Other Benefits:

* Dental Plan at minimal cost for employees and their families ($500-$1800 value)

* Flexible Spending healthcare and childcare reimbursement accounts

*State defined benefit retirement plan and Deferred Compensation 457(b) plan

*Work/life balance flexible schedules, paid holidays and generous leave plan

*$50,000 state-paid life insurance plus additional low-cost group life insurance

*Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964