Job description

TO BE CONSIDERED FOR THIS POSITION, APPLICANTS MUST SEND A RESUME TO THE PENNSYLVANIA TREASURY AT WWW.PATREASURY.GOV.

The Pennsylvania Treasury Department is looking for a dedicated individual who is interested in a rewarding career in government service, where you serve others and the greater public good every day. The Administrative Officer I provides high-level administrative support to the Deputy Treasurer for Consumer Programs and the Bureau Director for Savings Programs as well as administrative support to all members of the bureau. This employee is expected to be technically skilled in the administrative field and have the ability to learn the policies and operations of the bureau in addition to topics specific to the Bureau’s savings programs – PA 529, PA ABLE, and Keystone Scholars.

TREASURY DEPARTMENT OVERVIEW

The Pennsylvania Treasury Department is an independently elected office of state government led by the State Treasurer who serves as the department’s chief executive and as one of the largest state treasuries in the United States, it employs over 300 people and serves as custodian of more than $150 Billion. As Pennsylvania’s bank, Treasury plays a critical role in state government operations and acts as the custodian, investor, and disburser of the funds of nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, such as helping to make college possible with the PA 529 College and Career Savings Program; returning abandoned and unclaimed property to its rightful owner or heir; offering individuals a tax-free way to save for disability-related expenses with the PA ABLE Savings Program and providing a head start to education savings with the Keystone Scholars Program.

DESCRIPTION OF WORK

Prepares bureau specific reports, memos, letters, presentations, spreadsheets, and charts.

Drafts, proofreads and finalizes written bureau correspondence.

Answers inquiries or directs inquiries to the appropriate individuals or bureaus and determines the most appropriate method by which to address caller questions and concerns.

Conducts research, compiles data, and prepares documents for presentation to the TAP Advisory Board and corresponds with the Board.

Attends Board meetings to assist with presentation and manage attendee participation.

Prepares Bureau Purchase Orders and reviews and tracks the approval process of invoices for payment.

Schedules and handles meeting arrangements for the Deputy Treasurer and Bureau Director.

Assists with travel arrangements for the Deputy Treasurer and the Bureau Director.

Assists in compiling the Bureau’s annual reports and accurately documenting the Program’s yearly credit rates.

Prepares and submits training requests on behalf of bureau staff and maintains bureau training records.

Assists with identifying opportunities to apply Treasury technology solutions to improve business processes within the bureau and assists with implementing those solutions.

Maintains an electronic filing system for bureau administrative files.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Ability to coordinate, organize, monitor and review projects and/or activities.

Ability to receive and evaluate complaints in a manner that defuses the situation and addresses the concerns while adhering to program policy and procedures.

Ability to complete complex assignments, multi-task, and meet deadlines.

Ability to perform duties effectively using independent judgment and personal initiative.

Ability to write and speak effectively and knowledge of English grammar including spelling, and punctuation.

Ability to establish and maintain effective relationships with officials, other employees, and the public while providing excellent customer service.

Ability to interact with high-level public officials and maintain professionalism.

Excellent proofreading and editing skills.

Excellent organizational skills.

Ability to communicate effectively and present ideas clearly and effectively.

Ability to identify and understand issues, problems, and opportunities.

Ability to handle sensitive and confidential information.

Advanced knowledge of computer applications including Microsoft Office Products.

Ability to acquire a basic understanding of investing including stocks, bonds, and mutual funds.

Ability to acquire in-depth knowledge of topics related to PA 529, PA ABLE, and Keystone Scholars and the ability to effectively convey the knowledge to others.

MINIMUM EXPERIENCE AND TRAINING

Two years of experience in varied office management or staff work; and bachelor's degree;

or any equivalent combination of experience and training.

WORK SCHEDULE AND ADDITIONAL INFORMATION

Full-time employment: 37.5 hour

Work hours: 8:00AM-4:30PM

Location: This position is headquartered in Harrisburg. This position is eligible for part time telework schedule of 3 days in the office and 2 days remote. Management may discontinue the telework arrangement at any time, for any reason. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will report to the headquarters office in Harrisburg. The location where you perform your telework must be located within the Commonwealth of Pennsylvania.

In addition to the base salary, Treasury offers an attractive benefits package. Benefits include multiple medical plan options; supplemental benefits including prescription, dental and vision insurance plans; retirement plan; optional deferred compensation plan; group life insurance; voluntary insurance programs; and paid leave benefits including vacation, sick and parental.

A perpetual institution, Treasury is proud to engender and facilitate an environment that fosters the personal development, intellectual enrichment, and professional advancement of its employees. Treasury is also committed to creating a diverse and inclusive environment and is an equal opportunity employer. All qualified applicants will receive due consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

CONTACT INFORMATION

For immediate consideration, please submit a resume to: Pennsylvania Treasury Department. Questions may be directed to Human Resources at 717-787-5979. For more information about Treasury, visit www.patreasury.gov.

Job Type: Full-time

Pay: From $48,274.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Harrisburg, PA 17120: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Work Location: One location

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