Job description
Administrative Coordinator IV - ADM000438 Provides administrative and general business support for senior leaders, activities of a business unit or department and coordinates assigned groups to maximize quality and efficiency of operations. May communicate with enterprise-wide partners at various levels based on the needs of the business and within scope of work.
Location(s) : Wisconsin-MADISON_WI Oklahoma-TULSA_OK, Wisconsin-BROOKFIELD_WI, Iowa-MARION_IA, Tennessee-KNOXVILLE_TN U.S. Cellular® is an EEO employer and gives consideration to qualified applicants without regard to race/color/age/religion/sex/sexual orientation/gender identity/national origin/disability/veteran status, pregnancy or genetic information.
- Manages dynamic senior leader calendar with the ability to anticipate issues and ensure successful meeting coordination. Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
- Strategically plans, coordinates, and executes all logistics and communications for team meetings and large events with minimal supervision.
- Screens, prioritizes and prepared communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on leader's behalf. Manages distribution lists and organization charts. Assists with leader's email as requested.
- Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
- Addresses associate questions related to policies and procedures and other workplace concerns within scope of work.
- Creates and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
- Creates and reinforces open partnerships with leaders to help manage an effective and efficient working team keeping all members organized, informed, and on task.
- May include oversight and training of other Administrative Coordinators within the department or region.
- Maintains confidential information and proprietary reports.
- Other duties as assigned based on the needs of the business.
- High School diploma or state equivalent.
- Minimum 4 years of relevant experience including supporting more than one manager.
- Advanced proficiency in Microsoft Office Word, Outlook, Excel, PowerPoint, Teams, and Zoom applications. Experience with travel and expense software.
- Strong editing/proofreading ability.
- Effective communication and interpersonal skills and ability to handle complex questions and issues independently within scope of work.
- Ability to meet deadlines and manage multiple priorities to accommodate workflow.
- Flexible and cooperative with ability to work in a team environment across multiple departments .
- Experience supporting remote teams and/or leaders
- Practical experience identifying and communicating gaps in performance/systems/reporting and presenting possible solutions to relevant parties.
Location(s) : Wisconsin-MADISON_WI Oklahoma-TULSA_OK, Wisconsin-BROOKFIELD_WI, Iowa-MARION_IA, Tennessee-KNOXVILLE_TN U.S. Cellular® is an EEO employer and gives consideration to qualified applicants without regard to race/color/age/religion/sex/sexual orientation/gender identity/national origin/disability/veteran status, pregnancy or genetic information.
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