Where you will work

The Lewiston mill is the largest of Clearwater Paper’s facilities, producing both paperboard and tissue product, and boasting over 1200 talented employees. Approximately two hours away from Clearwater Paper’s headquarters in Spokane, Washington, the Lewiston paper mill is a key component in Clearwater Paper’s business strategy. This location offers employees an opportunity to learn both sides of the business while influencing key business decisions and outcomes.

Located on the border of Idaho and Washington, Lewiston provides a host of opportunities for those who love the outdoors including fishing, boating, camping, and skiing. There are several social and civic opportunities to participate in including Boys & Girls Club, Twin County United Way, Lewis Clark Partners Habitat for Humanity, and more. Clearwater Paper values involvement with the community and the partnerships created as a result. Lewiston is in close proximity to the University of Idaho, Washington State University, and Lewis-Clark State College, as well as several strong K-12 school districts.

What you will do

• Serve as the Resource Center for the department.
• Manage and monitor office supply acquisitions.
• Maintain office equipment.
• Administer and maintain mail system, including sorting and distributing mail.
• Process data entry, collection, queries and reports.
• Organize and maintain effective filing systems and records.
• Make travel and accommodation arrangements.

2. Scheduling

• Schedule and organize meetings including calendars, appointments and meeting rooms.
• Develop and maintain crew schedules for shift coverage, overtime, vacation, etc.
• Schedule and track department’s leave time.
• Schedules safety training as needed.
• Schedule and maintain work order system.

3. Reporting

• Process expense reports.
• Timekeeping/Scheduling reports.
• Daily, monthly and yearly maintenance reports.
• Prepare purchase orders and process invoices.
• Monitor inventory levels and lists.

4. Document Control

• Organize and maintain effective filing systems and records.
• Update, revise distribute and purge departmental documents.
• Maintain department training documentation.
• Maintain department personnel files.

5. Other duties

• Liaison between Payroll and hourly maintenance employees.
• New Hire Onboarding within department.
• Mechanical Apprenticeship Support
  • Interview, proctor and score tests, track applicants, maintain program records
• Electrical Apprenticeship Support
  • Track time, send reports to supervisors, maintain program records

What you will need

• High school diploma or GED required.
• Associates degree in Office Administration or related discipline preferred.
• Three to five years of office administration experience required.
• Intermediate knowledge of Microsoft Office including Word, Excel and PowerPoint.
• Excellent written and verbal communication skills required.
• Must have good organizational skills and be self-motivated and energetic.
• Self-direction required with minimum supervision.

Clearwater Paper does not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and will not require Clearwater Paper's sponsorship to continue to work legally in the United States.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)