Job description
Bachoco OK Foods is seeking an
Administrative Assistant for our
Fort Smith, AR location
.
Summary: To perform general administrative duties and provide support to the Live Services Department as needed.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Weekly Budget working with other departments to collect all the necessary data.
- Maintains, compiles and files paperwork
- Updates/prints the training sheets for the Supervisors
- Records all training in the document register while working with the Supervisors to ensure all employees are trained properly
- Organizes luncheons
- Handling incoming/outgoing calls, correspondence.
- Updating, faxing, photocopying, processing, and filing of all documents
- Meeting and greeting visitors to the office
- Compiles and enters data for daily and weekly reports (often uses MTech, Excel, and Word to create spreadsheets and graphs)
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Preparing business correspondence (often using word processing, spreadsheets, and presentation computer software)
- Record notes of meetings, projects, follow-ups and scheduling
- Assist Managers and Supervisors as needed
- In the absence of the other Live Services clerks, the Scheduling Clerk/Administrative Assistant will assume all responsibilities.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Language Skills:
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills:
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly exposed to wet and/or humid conditions, moving mechanical parts and fumes or airborne particles. The employee is occasionally exposed to high, precarious places; toxic or caustic chemicals; extreme cold; extreme heat and vibration. The noise level in the work environment is usually loud.
An Equal Opportunity Employer to include women, minorities, veterans, and persons with disabilities.
- Notice to Third Party Recruitment Agencies:
Please note that Bachoco OK Foods and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.
In the event a recruiter or agency submits a resume or candidate without an agreement, Bachoco OK Foods and its subsidiaries shall explicitly reserve the right to purse and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Bachoco OK Foods.
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