• 2302056

Administrative Assistant:

100% in-office position with flexible hours

Administrative Support-

• Work with the Office of the Chair in The Dept. of Medicine and provide support at the direction of the Asst. to the Chair to perform executive level duties
  • Provide support to the Asst. to the Chair and other Admin staff as needed
  • Serve as back-up to the Asst. to the Chair
  • Asst. with Faculty recruitment as needed
  • Provide support to Division Faculty as needed
  
  

Front Desk Coordination –

• Greet all visitors and guests at front desk
• Answer main line for department and triage calls as necessary
• Accept and distribute all deliveries -Sort and distribute all incoming and outgoing mail (USPS and DOM inbox)
• Maintain inventory of office supplies
• Maintain inventory for break room
• Initiate and supervise cleanliness of refrigerator/break room
• Overall suite upkeep including break room
• Initiate and follow-up on all work orders for Facilities Management and Environmental services (office remodels, paint, facility issues, etc.)
• Initiate E-pro orders for Med Admin office supplies needs
• Conference Room set-up/tear-down, and upkeep
• Conference Room calendar management
• Office suite access and security management
• Manage touch-down space and in-office rotation
• Manage DOM parking pass
• DOM Concierge Service

MIT/Communications Administrative Support-

• Provide administrative support to the Department of Medicine’s Information Technology team to include:
  • MIT inventory coordination
  • Order management
    • Coordinate orders across divisions
    • Track orders
    • Provide updates & correspondence as needed
    • Place E-procurement orders and maintain system for retaining packing slips
  • Manage MIT Processing inbox
• Provide administrative support to Communications Manager for meeting scheduling, and special projects as needed
  • Administrative contact for SharePoint/Web Content meetings
    • Schedule Team and POC meetings
    • Obtain agenda items
    • Communicate agenda items
    • Provide minutes or follow-up as needed
    
    

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

• Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

• Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

• The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

• Magnet Recognition Program: Received our third consecutive Magnet designations.

• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality

High School Diploma or GED (or equivalent experience) and 2 years relevant experience

• Physical Requirements/Strengths needed & Physical Demands:
  
  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.
  
  Movement
  
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
  • Frequent: Sitting: Remaining in seated position
  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
  • Frequent: Bimanual Dexterity: Requiring the use of both hands.
  
  
  
  Sensory
  
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Continuous: Smell: Ability to detect and identify odors.
  
  
  
  Environmental Conditions
  
  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.