Job description

Administrative assistant / Bookkeeper

Seeking a highly motivated individual, for a long term position, with a growing construction contracting company. The position is a mostly in-office position managing the office; tracking job costs, reviewing sub-contractor proposals & invoices, and preparing customer requisitions. Candidate will also monitor daily emails, answer the phone, and follow up on proposals while working side by side with the owners to create a meticulously efficient office.

Job Duties to Include:

· Create expense reports, billing & entering payroll

· Organize, plan & prioritize workload

· Maintain project files and paperwork

· Follow up on correspondence and requests

· Assist as needed for project completion & overall growth of company

· Maintain and record notes during office meetings

· Assist in the preparation of bid packages

· Track job progress and paperwork, status of orders & client change orders

· Prepare spreadsheets and other organizational tools to help facilitate projects

· Handle all A/R and A/P duties

Skills and Requirements

• Excellent communication skills, both oral and written
• Proficient on Mac/PC and internet a must
• Two or more years’ experience in construction business preferred but not required

· Must be well versed in Microsoft Office and QuickBooks

• Ability to interact professionally with all levels of staff and customers with discretion and good judgment
• Ability to take direction well and follow through independently
• Ability to prioritize workloads with multiple projects and varied office duties.

· Clear understanding of basic construction terminology and processes

Job Types: Full-time, Part-time

Pay: $60,000.00 - $74,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bridgehampton, NY 11932: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 2 years (Required)

Work Location: In person

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