Requirements:

• High school diploma/GED and at least four years of experience.

Administrative Assistant

1885 (AFSCME)– Executive Office and Administrative Specialist

20% - Administrative Support

• Serve as departmental information source; answer and triage phone calls; greet and interact with visitors, staff and faculty in pleasant and professional manner; handle incoming and outgoing mail and deliveries.
• Provide administrative support for office leadership as needed, including scheduling of appointments, planning/coordinating meetings, reserving rooms and notifications.
• Assist in the development of office processes and procedures related to areas within scope of job duties.
• Provide back-up coverage and support for other staff members and office programming as needed.re
• Assist the Events and Engagements Coordinator with travel arrangements for staff and visitors ensuring all required forms are correctly completed and submitted.
• Assist the Events and Engagement Coordinator in supporting department events through the coordination of space, hotel contracts, equipment, catering, and other logistics.
• Perform other general office duties and projects as assigned by the Program Manager.

40% - Project Support

• Serve as Administrative Support for Diversity Community of Practice (DCoP), Diversity Inclusion, Justice Equity (DIJE) Collective, other committees associated with OED’s mission and institutional priorities:
  • Manage member rosters, google group, intranet, and webpage
  • Coordinate space for recurring DCoP committee meetings (Assessment Committee, Communications Committee, Programming Committee, and Policy Review Committee) and the DCoP full community meetings.
  • Manage arrangements and details of planning and executing the DCoP Diversity Data Deep Dive semi-annual all-day workshops
• Serve as Administrative support for affinity groups
  • Assist in coordination for IDEA events
  • Provide administrative support as needed

15% - Office Support

• Manage, organize and purchase routine supplies and office items as needed.
• Work with vendors on the purchase and maintenance of office equipment such as copiers/printers.
• Perform general office tasks such as assisting with keys and access to the building, vehicle rentals, order letterhead, business cards, maintain and organize physical space.
• Serve as website content editor for OED Education Program and DCoP, backup for all other OED website pages, including videos, links, photos and text
• Serve as OED IT purchasing delegate/point of contact:
  • Maintain an up-to-date list of desktop, laptops, and other IT equipment for OED and its Unit Offices
  • Determine implement computer replacement schedule for 60 staff members
  • Process departmental computer/device purchases for OED and its unit offices
  • First point of contact for IT-help prior to contacting OIT

25% - Budget Support

• Serve as point person for department purchases using U Purchasing Card, reconciling purchases in a timely manner.
• Serve as lead contact for Affinity Groups budget process – working with up to 12 staff members across the campus
• Support the Office Administrator with various recurring budget projects and tracking
• Serve as OED’s ChromeRiver Navigator:
  • Main point of contact for questions or issues
  • Delegate for VP, 3 AVPs, 1 director

The Office for Equity and Diversity (OED):

OED is responsible for the University of Minnesota’s system-wide diversity, equity, and inclusion (DEI) initiatives and programs, leveraging the transformative power of DEI to advance excellence in teaching, research, and community engagement at the University. OED includes the following units: the Office for Supplier Diversity (OSD); the Office for Conflict Resolution (OCR); the Disability Resource Center (DRC); the Office of Equal Opportunity and Affirmative Action (EOAA); the Gender and Sexuality Center for Queer and Trans Life (GSC); the Multicultural Center for Academic Excellence (MCAE); the Sexual Misconduct Hearing Committee; and the Women’s Center.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.