Whitney Place Assisted Living and Memory Care at Sharon is seeking an Administrative Assistant to provide support to Executive Director in addition to facilitate all telephone communications and serve as a referral source for residents, visitors and staff on an as needed basis. Monday through Friday 8 to 4pm.

Responsibilities

• Assist Executive Director with AR & AP responsibilities.
• Maintain adequate supply of office supplies by taking requisitions and placing orders.
• Responsible for upkeep of office equipment (i.e. copier, fax machine)
• Answer incoming calls and route to appropriate parties.
• Greet and identify public (visitors, vendors, consultants, clients, etc.) and their purpose for entering the building, and direct them to appropriate destinations/departments following established protocol and procedure.
• Provide clerical support
• Receive and sort mail. Distribute incoming mail and send outgoing mail.
• Assist in family visits.
• Maintain daily move-ins, move-outs, hospitalizations, etc.
• Knowledge and understanding of emergency procedures. (Fire & Disaster Plans).

Reports to:

• Executive Director

Supervision Exercised:

• Receptionists

Requirements

• Previous experience in healthcare setting highly desirable.
• Excellent telephone manners and communications skills.
• Customer Service orientation.
• Reliable, intelligent, poised.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Understanding of the specific needs of the elderly and individuals with memory impairment.

Whitney Place Assisted Living and Memory Care at Sharon, opened in October 2017, offers advanced technology to serve residents and provide staff convenience, coupled with gracious and spacious living and amenities. The stunning location is situated near major roads, and provides both traditional assisted living and memory care units which feature the Tapestry Program, an innovative, therapeutic approach. Our friendly staff provides just the right amount of help each person needs. Local groups are encouraged to use common areas for meetings, as part of connecting residents to the world outside their doors.