Mindful Health Solutions is a well-established interventional psychiatric private group practice led by internationally recognized psychiatrists in the field of depression, obsessive-compulsive (OCD), and neurological disorders. Our clinicians provide the highest quality of care within a collaborative, collegial environment, and an ongoing dedication to learning. Together, with a diverse staff of high caliber nurse practitioners, our psychiatrists provide compassionate care through medication management, brief psychotherapy, Transcranial Magnetic Stimulation (TMS), Esketamine, and ECT.

• Manage Calendars for Medical Directors of Organizational Development and Program Directors of Specialty Treatments
• Manage travel logistics for supported Medical Leadership
• Oversee contractors or internal staff on projects as identified
• Collaboration in planning and organizing the logistics of all hands company meetings, quarterly medical education dinners, teambuilding events, and other events as identified
• Monitor staff suggestions email.
• Develop presentations for supported Medical Leadership
• Oversee quarterly reconciliation of admin hours for Medical Leaders
• Manage calendars and keep current lists of attendees for Depression Anxiety Case Conferences (DACC’s), TMS Case supervision conferences, monthly and weekly specialty Treatment Case Conferences and Clinical Dashboards
• Ensure administrative appointments are synced on EHR system
• Provide status reports on all projects, as necessary.
• Additional projects as requested, primarily for supported Medical Leadership, in addition to other senior leaders.
• Oversee teambuilding events and internal newsletter for Employee Engagement
• Manage meeting minutes/agendas of administrative meetings as requested
• Additional Projects as Requested

Pay range: $58,000 - $62,000 annually

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. The employee may be eligible for bonuses and other forms of compensation.

• Prior Administrative Assistant experience, preferably providing executive level support within a healthcare environment
• Proven experience in managing highly confidential and sensitive information with discretion
• Experience in managing multiple calendars and meeting logistics
• Proficiency with EHR systems a plus; expense software, MS Office including Outlook, Access, Word, PowerPoint, and Excel.
• Excellent interpersonal communication skills, organizational skills and a great attention to detail are required.
• Ability to manage conflicts and resolve problems effectively