Mears Group, Inc.

Administrative Assistant Job Description

Mears Group, A Quanta Services Company
At Mears Group, we believe in developing and retaining the best people in the industry and providing best value services to our customers in the broadband, natural gas, and electric industries. We take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and – above all – a commitment to safety, quality, and our people.

Administrative Assistant

In this role, you will greet visitors and direct them to the appropriate location/person, assist with administrative projects as necessary, maintain kitchen/office supplies, perform some billing functions, and serve as a backup to others in the office, all while exercising confidentiality, tact, and diplomacy.

What Do You Offer Us?

• Use business software applications (e.g., word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, meeting minutes, etc.; may prepare responses to routine correspondence and inquires
• Assist Leadership with all functions of daily operations, including coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings
• Maintain supply inventory; anticipate supply needs; place and expedite supply orders and verify receipts
• Work collaboratively and coordinate with other staff for planning and implementing lunches, events, and meetings
• Review/Enter/Process data for invoicing of clients
• Utilize and maintain customer software and data bases
• Manage invoices and coordinate invoice approvals, work with accounting for department purchases
• Maintain files and records, analyze data, and coordinate preparation of reports
• Handle a wide variety of complex and confidential situations and resolve conflicts involving the clerical and administrative function of the office
• Attend meetings and take actions to ensure deliverables are met timely

What We Offer You:

• Paid on-the-job technical and professional training
• Defined career path for future growth
• Competitive wages and industry-leading benefits including Retirement Plan

What is Required?

• High School Diploma Required; Associate degree preferred or its equivalent and 3 years of experience.
• Ability to maintain confidentiality while working with sensitive information
• Self-starter who can work independently while supporting the needs of the team
• Excellent oral and written skills with an emphasis on grammar and proof reading
• Ability to work with all levels of employees in the organization professionally, up to and including the C-Suite executives
• Strong decision-making skills
• Strong project coordination skills
• Ability to prioritize deliverables to meet timelines
• High level of ambition and desire to deliver results

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199

Equal Opportunity Employer, including disabled and veterans.