EMS University LLC in Union City, CA is looking for one Administrative Assistant to join our team. We are located on 32980 Alvardo Niles Road #810. We are looking for a responsible Administrative Assistant to perform a variety of tasks on site. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in student registration processes, and managing our company’s daily office needs as well as general administrative activities. This role includes preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills, is technologically savvy and able to organize their work using tools, like email, MS Excel, Google Suites, Zoom, and office equipment. If you have previous experience as a secretary or executive assistant and familiarity within our industry, we would like to meet you. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. Our ideal candidate is an initiative-taker, with exceptional attention to detail, punctual, and engaged.

Responsibilities

• Function as the point of contact for internal and external clients via phone calls, emails, chats, and interacts with students, customers, officials, and business partners daily
• Write and distribute email, correspondence memos, letters, forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain an organized filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists, schedules, appointments, and calendars
• Book travel arrangements
• Submit and reconcile expense reports
• Plan meetings and take detailed minutes
• Consult with executive and senior administrative assistants to manage requests and queries from senior managers
• Processes class requests and student registrations
• Communicates needs to administrative and educational staff
• Schedules and reschedules students as needed
• Enter and verify student data
• Coordinate individual and group accounts
• Process refunds with approval
• Ensures efficiency and strict adherence to the daily schedule
• Finds, evaluates, and addresses deficiencies which may occur during the examination
• Ensures accurate reporting
• Ensures proper compliance with state and national guidelines/regulations relating to examination procedures
• Keeps information confidential as per guidelines
• Other duties as assigned

Skills

• Knowledge of office management systems and procedures
• Proficient and comfortable using computer technology i.e.: MS Office (Excel/PowerPoint) new programs/apps/software, office equipment
• Excellent time management skills and the ability to prioritize work
• Exceptional attention to detail and critical thinking skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree and 2+ years proven experience as secretary, administrative assistant, or executive assistant

Job Type: Part-time, 20 hours per week

Salary: $23.00 - $27.00 per hour

Ability to commute/relocate:

• Union City, CA 94587: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location on site

We are looking forward to reading your application.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $23.00 - $27.00/hour.

About EMS University LLC: We are a team of certified Paramedics with extensive hands-on experience in performing actual CPR. We started the company in 2003 with a vision of improving CPR education worldwide. Initially, there were many doubts regarding the online education environment and its utilization for emergency skills and other healthcare training, however, with the advancement of online education tools, we believe that we may assist with the delivery of instruction so much that the benefits far outweigh the detractors. Our mission is to train and educate individuals to become the most highly skilled Emergency Medical Service professionals. Continuous quality improvement is the primary focus of our educational training program. We take every possible step to instill knowledge from our previous experience through continuous evaluation and improvement. Each member of our team participates in this process, as an open atmosphere leads to innovation, quality education, and instruction. Our students are trained to these high standards and exemplify the character of our organization after successful completion of their course or program of study. EMS University, LLC was established in 2003 in Phoenix, Arizona. The Phoenix location is actually in Tempe, close to the center of the Phoenix Metropolitan Area. EMS University, LLC - Phoenix has been providing instruction to EMTs, the general public and healthcare professionals for Basic Life Programs. Our 3000 square foot facility and large/open classroom is ideal for students both learning how to become an EMS Provider and to become a better EMS Professional. Our programs are fun, fast paced, challenging, and rewarding. Finally, it is our desire that you feel comfortable and at home - we think of our students as family and want them to succeed in the classroom and beyond! EMS University, LLC was established in 2010 in Tucson, Arizona. The Tucson office currently holds instructional classes for BLS and EMT Programs, including both initial EMT classes and EMT Refresher training on a quarterly basis. EMS University, LLC was established in 2010 in San Diego, California. The program is located in Miramar, North of the MCAS. EMS University, LLC - San Diego has been providing instruction to EMTs, the general public and heathcare professionals for Basic Life Programs. In 2014, we began offering Paramedic Refresher courses and CE for all EMS providers. We are certified by the County of San Diego EMS Authority and California EMS Authority to provide CE for recertification. Additionally, we are accredited by CECBEMS to offer CE courses across the country. EMS University, LLC - San Antonio was established in 2011. We began our company, mainly as a provider of BLS Classes, including CPR, First Aid and Bloodborne Pathogens. Early on, our focus was geared towards early childhood care providers, however, in 2013, we obtained accreditation from the Commission on Accreditation for Prehospital Continuing Education (CAPCE) which has enabled us to offer Continuing Education training to EMS professionals. We currently offer the EMT Refresher course and will be offering Paramedic Refresher courses in the future. Our certified staff bring unique real-world EMS perspectives into curriculum instruction, and we are seeking additional qualified instructors to join our growing team!

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