Accounts Payable is responsible for paying vendors accurately and timely in accordance with DART policies and procedures, completing escheatment process, and 1099 reporting. This position is responsible for ensuring timely and accurate payments to vendors, maintaining accurate financial records, and preparing and submitting Accounts Payable compliance reports. The role will require a high level of attention to detail, strong communication skills, and the ability to work in a fast-paced environment.

• Analyzes and processes accounts payable invoices in a timely manner.
• Reviews vendor invoices for appropriate authorization, accuracy and compliance with established DART policies, procedures, guidelines, and applicable laws.
• Processes, reviews, record sand releases for payment vendor invoices, travel expense requests, and single payment requests. Audits and reviews released invoices for duplicates, errors, or other issues.
• Ensures discounts and credit invoices are processed timely.
• Issues stop-payments and voids as needed.
• Processes and performs three-way matches on purchase order (PO) and blanket purchase order (BPO) invoices
• Assists Accounts Payable Supervisor with weekly check runs. Acts as backup when needed.
• Researches and tracks inquiries related to vendor invoices. Follows-up and communicates findings with the appropriate DART personnel.
• Ensures vendor payment information is set up and coded properly.
• Reviews vendor aging reports for invoice dates approaching 30 days.
• Maintains W9 information.
• Monitors and processes requests from the accounts payable email inbox
• Performs document control functions (scanning/attachments).
• Assists with annual 1099 reporting process.
• Works on unclaimed property reporting uncashed checks to the state (performs escheatment process).
• Performs other duties as assigned.

• Associates Degree from an accredited college or university or Bachelors degree preferred. Four (4) years accounts payable and/or general accounting experience or related field. Familiarity with bookkeeping and basic accounting procedures.
• Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles.
• Proficiency of PC software applications to include Microsoft Office or other related software applications. Lawson, Workday systems preferred
• Excellent attention to detail and analytical skills. Ability to work in a fast-paced environment and manage multiple priorities. Strong communication and interpersonal skills.
• Ability to handle confidential information. Demonstrate professionalism when communicating with internal and external customers.
• Establishes and maintains effective relationships with customers to gain trust and respect.
• Ability to use time effectively and efficiently.
• Ability to proactively plan daily schedule.
• Ability to use logic and methods to resolve problems, with effective solutions.
• Ability to communicate and write.
• Ability to pick up on technical things quickly. Is good at learning new industry, company, product, or technical knowledge.

JR100637