Job description

Accounts Payable Representative

This position will involve entering invoices, scheduling payments, managing accounts as well as various other accounting responsibilities

Responsibilities will include:

Daily

• Receiving Daily Bank Report and recording all wire transfers and ACH payments. Identifying any unknown charges and investigate/ bring to supervisor’s attention
• Responding to inquiries regarding payments from inside and outside the organization
• Reviewing and recalculating invoices for accuracy before entering.
• Entering SG&A invoices with proper G/L coding

Weekly

• Printing and reviewing open item A/P aging report weekly
• Preparing a weekly report of all payments due by reference to payment proposal and A/P aging
• Managing debit memos
• Monitoring accounts to ensure payments are up to date
• Running computer checks weekly
• Cutting manual checks as required
• Entering expense reports

Monthly

• Inputting all invoices in the system for monthly close cut off. Summarize amounts to be accrued If invoices are not input before cutoff date
• Processing Wells Fargo charges monthly. Make journal entries as required
• Accrue monthly credit card expense via journal entry
• Enter and pay duty invoices
• Accrue unrecorded duty at month end

As Needed

• Enter all debit memos
• Instruct new employees on proper way to complete expense reports and Wells Fargo credit card statements
• Prepare journal entries as needed

The salary range for the position of Accounts Payable Representative is $63,000 - $68,000. Many factors go into determining employee pay within the range including prior experience, current skills, location/labor market, internal equity, etc.

Required Experience & Knowledge:

• High school diploma required
• College courses or degree a plus
• Experience working in Accounts Payable department processing a high volume of invoices for at least two years
• Strong computer software / system skills
• Strong knowledge of Excel and Word
• Good communication skills
• Ability to work quickly and accurately
• Detail oriented
• Flexible – able to pivot from task to task as necessary

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Job Type: Full-time

Pay: $63,000.00 - $68,000.00 per year

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Port Washington, NY 11050: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you currently vaccinated for COVID-19 or willing to be vaccinated?

Work Location: Hybrid remote in Port Washington, NY 11050

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