Primary Purpose of Position:

Perform the day-to-day processing of Accounts Payable specifically invoice payment inquiries for external and internal customers in all regions.

Essential Functions:

• Review invoices in the Nexus program for all regions: Boston, New York, Washington, DC, San Francisco, Los Angeles and Corporate for proper coding. Review and verify vendor numbers, invoice numbers, invoice dates, total amount and inclusion of sub-ledgers if required. Submit reviewed invoices for payment through the Nexus software.
• Daily, manage the exception queue and the Invoices Received from Vendors queue in Nexus to select the property and vendor when that information is missing from the invoice details.
• Review statements received from vendors through Nexus to ensure all invoices that are outstanding, are in process.
• Assist with quarterly/yearly audit inquiries.
• Assist with the process of researching voided checks that provides abandon property information to the Tax department.
• Provides copies of canceled checks as requested.
• Assist with Paymode/ACH inquiries from vendors and BXP employees.
• Manage the US Bank’s Payment Plus ghost card program; attach vendor payments, run a weekly billing statement for Cash Management and download the information into Excel for upload to JD Edwards.
• Daily, process Enel X’s accounts payable consolidated utility file and upload into JD Edwards. Assist with Enel X inquiries.
• Set-up and maintain recurring payments within JD Edwards and manage checklist for assigned region(s).
• Key and verify cash sheets from Cash Management before they are posted into JD Edwards.
• Respond to email inquiries from vendors and BXP employees.
• Manage Access Online P-Card inquiries that includes set-up of new cards add G/L accounts and business units as needed.
• Scan in manually process invoices that posted to the G/L for archiving the images as needed.
• Provide high-quality customer service to vendors and BXP employees.
• Perform other duties or special projects as assigned by the Accounts Payable Manager and/or Assistant Accounts Payable Manager.
  

Requirements and Qualifications:

• A High School diploma or equivalent educational certification required.
• A minimum of 0-2 years experience in Accounts Payable.
• Knowledge of JD Edwards accounting software desirable.
• Experience with an Accounts Payable Automation Software preferred.
• Ability to work in a fast-paced environment.
• Detail oriented and proven problem solving skills.
• Ability to multitask.
• Ability to work independently and also as a productive member of a team.
• Proficient in Microsoft Office Applications.
• Ability to interact with co-workers and vendors in an articulate, courteous and business-like manner at all times.
  

Physical Requirements:

• Involves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.
• Involves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine.
• Involves movement between departments to facilitate workflow.
  

Internal and External Contacts:

• Regularly interfaces internally with Property Accountants, Accounting Managers, Accounts Receivable Department, Property Management, Cash Management and outside vendors.
• Regularly interfaces externally with vendors and contractors.
  

Reporting Structure:

• This position reports to the Accounts Payable Manager who provides supervision and guidance, and monitors work on a regular basis to include performance reviews.