Job description
BASIC PURPOSE OF THE JOB
The Accounts Payable Assistant assists the Accounts Payable Clerk by opening incoming mail, compiling, sorting, and matching vendor invoices to appropriate receiving documentation, etc. to establish payables transactions. Inputs vendor invoices into the automated Accounts Payable system, posts details to the appropriate General Ledger account. Communicates with vendors regarding invoice questions, open items on vendor statements, etc. Files and scans accounts payable data as applicable. Assists in generating weekly check run and mailing payments to vendors. Occasional position 8-10 hours per week.
JOB REQUIREMENTS
Minimum Education: High School Diploma.
Minimum Work Experience: 1 year related experience preferred
Required Skills, Knowledge, and Abilities: Ability to read and understand instructions, correspondence, invoices, and statements. Ability to communicate with customers and vendors. Basic math skills in order to be able to understand fractions, ratios, percentages, decimals, and graphs. MS Excel skills preferred. Good telephone and communications skills.
ESSENTIAL FUNCTIONS
Receive and verify vendor invoices, purchase order numbers, vendor numbers and payment authorization. Assists Accounts Payable Clerk in receiving, sorting, and date stamping incoming vendor mail. Routing for payment approval to appropriate manager when required. Match invoices to receiving documents, verify amounts, quantities, etc on invoice to purchase order. Assists Accounts Payable Clerk in posting of detail payables transactions into accounts payable computer system. Files, scans, and retrieves paid invoices as directed. Assists Accounts Payable Clerk in communicating with vendors regarding invoices, statements and questions. Other duties as assigned.
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