Job Class: Account Clerk Sr
Agency: Military Affairs

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/11/2023
• Closing Date: 05/18/2023
• Hiring Agency/Seniority Unit: Military Affairs
• Division/Unit: DMA Education Services/ AGO
• Work Shift/Work Hours: Day Shift/ 8am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: Yes
• Salary Range: $19.87 - $26.89 / hourly
• Classified Status: Classified
• Telework Eligible: Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to assist the Education Services Officer in managing the MN National Guard Incentives Program, as established by the Adjutant General. This position exists within the Education and Incentives Branch, Department of Military Affairs, and the State of Minnesota. This position is responsible for reviewing MN National Guard Service Member incentive contracts and payment requests for eligibility, accurately calculating payments, and making payments in excess of $3 million per year. Further responsible for direct deposit/W9 processing, managing the Exception to Policy tracker, and managing the extended state tuition reimbursement program. This position must also be well versed in the other State and Federal incentives, enough so to conduct unit briefings, host Teams Meetings, conduct one on one training among other presentations. Administrative support duties include calendar/email management; data collection and spreadsheet maintenance; creating correspondence/newsletter materials; customer service; research and planning; program auditing; research and data collection; maintaining thorough, accurate and retrievable records; maintaining checklists and standard operating procedures (SOPs); information management; and preparing and processing exception to policy requests. Other duties as assigned.

Minimum Qualifications

• Extensive knowledge of a specialized program area sufficient to serve as technical expert and train and direct the work of others
• Knowledge of laws and regulations governing a specialized program area sufficient to develop procedures and program guidelines
• Knowledge of principles and practices of office management sufficient to plan, assign and review the work of other staff.
• Experience with Microsoft products such as Excel, Word, and Outlook.
• Mathematics skills sufficient to reconcile data and balance accounts.
• Customer Service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence.
• Good written and verbal communication skills.
• Knowledge of English sufficient to fluently speak, read, understand, and respond to a variety of written and spoken communications.
• Ability to work independently while knowing when management consultation is needed.
• Ability to manage multiple priorities simultaneously and ability to meet strict deadlines.
• Ability to maintain a consistent, high quality, customer-focused orientation.

Preferred Qualifications

Associate's degree or higher in Business, Accounting or an Accounting related field.

Working knowledge of Generally Accepted Accounting Principles (GAAP).

Experience working with the Statewide Integrated Financial Tools (SWIFT) system.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Miranda Williams at miranda.k.williams4.civ@army.mil or 651/282-4572.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Brianna Werket at brianna.m.werket@state.mn.us.

About Military Affairs

The Department of Military Affairs supports the mission and operations of the Milnnesota National Guard.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.