Job description

Residential Life is a Student Affairs department located within On-Campus Housing. Residential Life works closely with Housing and Hospitality Services (HHS) to provide students comfortable and convenient affordable housing and to enhance student opportunities for academic success, community building, personal growth, and leadership development.
Under the supervision of the Assistant Director, the Academics & First Year Experience Coordinator will oversee various projects related to programmatic, administrative and policy implications within the Academics and First Year Experience Unit of Residential Life and the residential community of over 23,000 students.
The position serves as a recognized special resource within the department and to the campus in the content areas listed above. Content assignments will be made on an annual basis as department priorities are identified.
The Academics & First Year Experience Coordinator is a passionate and committed live-on Student Affairs generalist, who is charged with creating inclusive communities that support the academic mission of the institution. The Academics & First Year Experience Coordinator's primary objectives include bridging academic support and the residential experience through collaboration with campus partners, in addition to supporting students' academic success through study hall proctoring. The Academics & First Year Experience Coordinator will have primary oversight for the department's academic programmatic initiatives and curricular activities that impact over 23,000 undergraduate and graduate students living in University-owned housing. Many of these programs happen in the evenings and over weekends. The coordinator will also oversee the after-hours study hall proctoring that the unit supports in partnership with UCLA Dining and in University Apartments North and will supervise one contract employee.
They will act as a hub for activities related to the content areas including meeting management, serving as programmer and event adviser for staff and student programmers within the assigned content area, serve on departmental committees, and support the cross-campus initiatives. The Academics & First Year Experience Coordinator will live on campus to facilitate and oversee after-hours academic and first-year initiated programming, oversee and assess study spaces, and supervise proctors.
The Academics & First Year Experience Coordinator must be able to work independently and with others to manage multiple constituents and multiple priorities. This requires effective skills in planning, organization, coordination, resource allocation, delegation, and adaptability. The ability to advise others and manage several projects entails the understanding of a dynamic environment and changing organizational context. The incumbent will have developed skills to analyze information, identify alternatives and exercise innovation with ingenuity and resourcefulness in selecting appropriate solutions or directions.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

24
Records

Qualifications

Required/Preferred

Working knowledge and a theoretical understanding of student development and community development.

Required

Master's degree in higher education or related field.

Preferred

Working knowledge of University protocols, procedures, and policies regarding programming, event-management, and liability.

Preferred

Excellent written and verbal communication and interpersonal skills to facilitate meetings, prepare, and deliver professional presentations; explain complex ideas to diverse audiences, build consensus, and influence decision-making.

Required

Skill in interacting with individuals from various social, cultural, economic, educational backgrounds, and professional rank in a high-volume, continuous contact setting to establish and maintain cooperative working relationships.

Required

Advanced technical literacy in a Microsoft environment including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and proficiency using publishing programs.

Required

Skill at using web-based applications and systems to manage information, programs and data tracking.

Required

Working knowledge of basic accounting principles and financial record keeping procedures to monitor budgets, authorize expenditures, and recommend budget priorities.

Preferred

Ability to develop, plan, and manage large and small-scale programs and events. Ability to implement programs from start to finish.

Preferred

Ability to market and publicize events and activities in a creative and innovative way including, but not limited to print materials and social media marketing.

Required

Organizational skills to work effectively within a complex, rapidly changing environment to simultaneously manage a wide range of active projects and responsibilities with frequently changing priorities and deadlines.

Required

Ability to work independently to organize and complete assignments, set priorities, and allocate resources with minimal direction in a constantly changing environment.

Required

Ability to manage multiple projects and priorities.

Required

Experience in designing and facilitating meetings and educational workshops.

Required

Strong organizational and project management skills.

Required

Demonstrated experience and ability to constructively engage others in complex diversity issues in on campus housing.

Required

Ability to build and maintain positive and effective working relationships with clients and co-workers and other stakeholders.

Required

Ability to perform in crisis situations and dynamic circumstances

Required

Strong verbal and written communication skills to compose, business correspondence, internal memos and directives, departmental procedures and guidelines that are clear, concise and that use proper syntax and grammar.

Required

Ability to interact on a one-on one-basis using appropriate vocabulary and grammar to convey information accurately to all levels of staff and with individuals from various social, cultural and educational background.

Required

Ability to maintain equanimity in a high-volume public contact where misunderstandings may arise.

Required

Skill in working as part of a team, collaborating with colleagues.

Required

Ability to maintain the privacy and confidentiality of information, acting with ethics and integrity.

Required

Ability to work a flexible schedule, as dictated by operational needs.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
05-27-2023

External Posting Date:

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